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Voucher Adjustment

Voucher Adjustments are used to record credits to vendors that supply your company with goods, services, and other of business expenses; they are also used to record credits issued by the vendor on completed purchase orders. Each entry decreases a vendor's account balance by the total amount of the voucher adjustment. Additionally, the vendor default accounts payable (AP) account is debited and allocations to one or more accounts are credited.

The voucher adjustment can be associated with a particular voucher or entered solely against the vendor.

Available Actions

Using

Adding

Changing

Voiding

Voucher Adjustment Fields

Vendor	The vendor ID code.
Name	The vendor name.
Contact	The primary contact and phone number for the vendor
Desc	A description for the voucher adjustment. The description entered here will appear on the check stub and can be defaulted to the voucher adjustment line description.
Vouch AD	The voucher adjustment number.
Date	The date of the voucher adjustment or vendor invoice.
Buyer	The buyer ID code (optional).
Terms	The default vendor terms. The terms type can be changed on the voucher adjustment.
Status	R= Ready to Pay, P=Payment Hold.
Invoice	The vendor's invoice number. This field may be required based on the Required Invoice Number field setting in Purchasing Options. If set to No , the vendor invoice number is not required to make Ready to pay, if set to yes the vendor invoice number is required to make Ready to Pay. Based on the Duplicate Invoice Check setting in Payables Options, the system will either allow, prevent or warn the user that the vendor invoice has been used on other vouchers, voucher adjustments or purchase orders. If set to N=not using, the vendor invoice number can be entered even if on previous transaction. if set to W=Warn, the user will be warned the vendor invoice has been used or P=Prevent which will prevent the same vendor invoice number from being used.,
Total	Total dollar amount of the voucher adjustment.

Voucher Adjustment Detail
Description	The voucher adjustment line description, this is included in the ledger description line when the voucher is posted. F10 will default the header description. It will also appear on the check stub when paid.
Account	The general ledger account number and cost center, defaults from the vendor’s default expense account
Quantity	Number of units for the voucher adjustment (optional).
Cost Per	Cost per unit or total value of the voucher adjustment line.
Unit	Unit of measure for the voucher adjustment line item (optional).

Security Required : Payables - Voucher Adjustments